THE CIPHER LEADS MISSION
Never Lose An Enquiry.
Your clinic spends money generating enquiries. Cipher makes sure they're answered, instantly, 24/7 and helps turn genuine interest into booked appointments using AI chatbots we build for you.
See How It Works
No complicated setup. Works alongside your existing team.
Your team handles the patients in front of them. CipherLeads handles the people trying to become patients.
Cipher Assistant · Online
Try Me.
ALWAYS ON FOR YOUR CLINIC • EVERY ENQUIRY DESERVES AN ANSWER • BUILT FOR BOOKED APPOINTMENTS
Your clinic is open 24/7 — even when your reception desk isn’t.
Never miss an enquiry
THE MISSED ENQUIRY
Your website is getting visitors. What happens when they enquire?
Potential clients don't always want to call. They're asking questions, comparing clinics and browsing outside your opening hours. If nobody answers quickly, they move on.
You've already paid to get their attention. Don't lose them at the point of enquiry.
Cipher Leads gives your website a 24/7 AI receptionist that responds instantly and helps move genuine enquiries towards booking.
Questions go unanswered - Potential clients want an answer now.
Enquiries happen after hours - Your team can't be available 24/7.
Slow responses lose interest - The longer someone waits, the easier it is to move on.
The Data doesn’t lie.
Instant responses
21×
More likely to convert a lead when you respond within 5 minutes instead of 30.
Lead Response Management Study, InsideSales.com/Velocify — MIT-affiliated research.
More qualified leads
64%
Of businesses using AI chatbots report generating more qualified leads.
Tidio, 2026 business survey.
More booked appointments
85%
Of callers who reach voicemail hang up without leaving a message — a missed call is a lost booking, not a delayed one.
Aircall / small business call-response research, 2024–2026.
Never miss an enquiry
62%
Of calls to small businesses go unanswered during business hours.
411 Locals, 2024 study of 85 small businesses.
The Cipher leads system
Meet your AI receptionist.
A tailored assistant built around your clinic’s services, treatments, FAQs and booking process.
Built around your clinic.
Answers Questions
Treatment information, pricing, availability, FAQs and other common enquiries. All using your clinic’s information.
Books appointments
Checks real-time availability, collects the required details and automatically books the appointment, then adds it to your clinic’s calendar — without the visitor needing to call or wait for your team.
Qualifies Enquiries
Understands what the visitor wants, asks the right questions and identifies genuine potential patients.
Captures & Stores Leads
Collects the visitor’s details when they book and automatically records the lead and appointment in your clinic’s Google Sheet.
Keeps Your Clinic Updated
Automatically sends confirmation emails to both the visitor and your clinic when an appointment is successfully booked.
HOW IT WORKS
From setup to booked appointments.
01
We Build It Around Your Clinic
You send us your clinic information, treatments, pricing, FAQs and booking details. We use it to build and customise your AI receptionist around your business.
02
We Connect
We connect your AI receptionist to your website, so visitors can ask questions, get qualified and book appointments directly through the chat.
Your booking system is connected too, allowing the AI to check real availability and book appointments directly into your calendar.
03
You Convert
Once live, your AI receptionist responds instantly, answers questions, qualifies enquiries and handles bookings. Even when your team is busy or offline.
No missed enquiries. No waiting for a response.
Live Demo
See it in action.
See how an AI receptionist could handle enquiries on your clinic’s website.
Ask about a treatment
Start a booking
Built around one goal: more opportunities to book.
24/7 Response
Never leave a website enquiry waiting.
Clinic-Specific
Built around your services, treatments and processes.
Human Handoff
When a visitor needs your team, the AI knows when to step back and direct them to your clinic.
Safety First
Trained to avoid medical advice and unsafe recommendations, directing visitors to a consultation when professional assessment is needed.
Ready to stop losing enquiries?
See how Cipher Leads could work for your clinic.
Book a short call to see how the AI receptionist can handle your enquiries, qualify leads and book appointments 24/7.
Book Your Call
Try it before you commit. 14-day money-back guarantee.
Questions, answered.
What does the AI receptionist actually do?
How do you customise it for our clinic?
Where do our leads and bookings go?
What happens if the AI can't answer something?
How long does setup take?
What happens if we decide it's not right for us?